Title: Fiscal Assistant

Pay: $17.20 - $20.66 per hour

Full-time Hours: Monday – Friday, from 7:30am – 4pm (or similar)

Location: Greeley, Colorado

Position Details:

This position requires extreme accuracy and proficiency in the upkeep and entry of data into online and software-based systems, pulling monthly reports as required (or more often as needed) and for maintaining current and complete documentation of all projects. This position works closely with the Fiscal/HR Director and the Executive Director; performs all duties as required and as assigned.

The Fiscal Assistant is responsible for the assisting in the Fiscal area of the program and working with the Fiscal Manager to ensure an effective accounts payable process. This position is responsible for tracking, monitoring, and reporting on the receipt of the subsidies from the Colorado Child Care Assistance Program (CCCAP). This position requires proficiency in the upkeep and entry of data into online and software-based systems, pulling monthly reports as required (or more often as needed) and for maintaining current and complete documentation of the Fiscal area.

EXAMPLES OF SPECIFIC JOB DUTIES:

1. Accounts Payable
• Ensure timely payment of all accounts payable.
• Ensure purchase orders and receipts are collected and verified.
• Clarify any questionable invoice items, prices or receiving signatures and check for sign off on packing slips or other proof of receipts received and matches the corresponding purchase order.
• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
• Code each invoice with department, location, grant and special funding per the budget created by the CEEN Director.
2. Colorado Child Care Assistance Program (CCCAP) Receivables
• Ensure CCCAP payments are received
• Input CCCAP payments
• Prepare weekly spreadsheets
• Contact Centers on payments not received per Child
• Reconciliation of CCCAP payments
3. Supply Orders
• Email Supply Order Spreadsheet to Centers Monthly
• Input Supply Orders in Master Spreadsheet
• Input Current Inventory in Master Spreadsheet
• Create Purchase Orders by Vendor and a Cover Page
• Give Purchase Orders to Executive Director
• Every 6 months verify prices from Vendors
4. Reporting
• Prepare monthly fiscal reports (as requested) for Fiscal/HR Director
• Submit CACFP reports electronically every month to the Fiscal/HR Director for inclusion in the Policy Council and CEEN Board meeting packets.
• Compliance with all acceptable practices and policies related to Fiscal Integrity is mandatory; must report any and all concerns or discrepancies related to the Fiscal area immediately to the Fiscal/HR Director.
• Will refrain from any professional course of action or job performance that would imply collusion or give the appearance of collusion. Compliance with all internal controls to avoid fraud is mandatory. Override of such controls, mis-statements and/or collusion to override with the intent to commit fraud or perpetrate deception is grounds for termination.

Applications and Job Descriptions avail. from 8-4 p.m. at CEEN or www.ceen.org. Applications and documentation for education and experience; (1) transcripts, (2) degrees, and (3) official letters documenting hours of verified experience, will be accepted by CEEN Head Start, 710 11th Avenue, Suite L90, Greeley, CO 80631 until position is filled. CEEN is an Equal Opportunity Employer.

COVID-19 considerations: All Head Start employees are required to be vaccinated or have an exemption. Exemptions are available as a (1) Medical Exemption; or (2) a Sincerely held or Religious Belief.

The mission of the Colorado Early Education Network (CEEN) is to facilitate and enhance productive programming and services for children, staff, and parenting partnerships, along with partnering with educational entities, community resources, and local, state and federal agencies.